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Creating Your Test Orders

Samuel Palumbo
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Regardless of communication method (EDI, API, Portal, etc.), to start working through the test cases, you must first load some sample inventory and create your test orders.

Loading Test Inventory

Test orders cannot be generated until test inventory has been loaded. Ideally, you would load an inventory file that has real inventory data to ensure all data can be handled properly.

  • EDI - Load the 846 file through the established EDI AS2 connection or via FTP/SFTP.
  • Excel or CSV - Load the file through Stage Portal.
    • See steps below for the template and steps.
    • We recommend using an Excel file if you are not familiar with CSV-formatted files.

NOTE: If you are using the Olivela Shopify Inventory App, test inventory has already been loaded for you and you can skip the below steps and jump ahead to "Generate Test Orders"

1. Navigate to Products --> Inventory Feeds.

 

2. From the Download Files section, select Download XLSX (or CSV) to download the appropriate inventory headers in an Excel file.

3. Update the Excel file with the appropriate information.

  • For testing, the only required fields are SupplierSKU, Quantity, and Cost.
  • Be sure to load at least 5 unique SupplierSKUs (anything less may cause issues with test order generation).
  • If you are using UPCs we suggest you input the UPC into the SupplierSKU column (but they are not required)
    • NOTE: UPCs are typically 12 digits long, and we advise you format the field at Text to ensure the number is not converted into a scientific number.
  • A sample inventory file is attached to this article as well.

inventory_screenshot.JPG

4. Drag and drop the Excel file in the Upload Files section OR click inside the dotted box to select a file to upload.

5. A pop-up box will appear and make sure you are selecting Supplier Feed for your upload:

6. A dialogue box will appear advising you of the status of the upload. Click Close.

 

7. From the Events section, you can see that your file successfully loaded and you can review the file that was uploaded by clicking on View.

  • A dialogue box appears where you can download the file that was originally uploaded.

  

Note: You should always make sure to check your inventory upload file to make sure that the same amount of items on your spreadsheet uploaded into the portal and created a record. If you do not have the same amount of records created in the portal that are on your file, you can troubleshoot by checking to make sure you have no scientific notation in your file and you can check to make sure you did not upload the incorrect file type.

 

Generate Test Orders

Regardless of the communication method (EDI, API, Portal, etc.), you will use the Testing module in Stage Portal to generate your test orders and review the results of your testing.

  • EDI - all sent/received documents will be done through the connection you've established (AS2 or FTP/SFTP). You still need to generate the test orders in the Portal. Instructions below.
  • API/JSON/XML - all sent/received documents will be done through the connection you've established (API, FTP, SFTP). You still need to generate the test orders in the Portal. Instructions below.
  • Portal - all activities will be completed through the Portal.
  • NOTE: You are able to combine actions. For example, you can do some actions via EDI and some via Portal (aka "mix and match"). 

1. Navigate to Testing.

2. If you have multiple Retailers (aka Partners), you may have the option to select which Retailer you would like to test. Select the appropriate Retailer by clicking View.

 

3. The listing of required testing cases to complete are provided. Click on Generate A New Test Order for the first test.

  • NOTE: When you generate the order, it creates a test order that will be visible in the Portal but will also send via EDI, API, etc. depending on your communication method.

    

4. Now that you have generated the order, you review the order. Click on the order number.

  • NOTE: Below the order number, you can see expected steps/documents you should be taking. The description on the left also includes more details on the actions expected.
  • NOTE: Once you click on the order, you can see at the top of the order a link that takes you back to the Test Case page. It may take a moment (less than 30 seconds) for the test order to be "ready" to start taking action on.  

 

5. Once you complete a test, the status moves to Complete (green).

6. At any time, you can generate a new test order if you would like to start over, try again, etc. Just click on Generate A New Test Order.

     

You are now ready to proceed with testing. If you want more detail beyond the instructions in the Testing module, you can review written instructions here (based on communication method): 

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